Simplify your practice with ready-to-go emails and forms
Hushmail has a growing library of form and email templates, available on select plans.
Take a sneak peek.
Click on any template for a preview.
On Hushmail plans that include templates, you’ll be able to use these forms and emails exactly as they are. Or modify them to suit your needs.
Patient Health Questionnaire for Adolescents (PHQ-A, Adapted)
Patient Health Questionnaire (PHQ-15)
Patient Health Questionnaire (PHQ-SADS)
Patient Health Questionnaire (PHQ-4)
Secure Contact Form
Use this contact form to collect enquiries from anyone. It’s an amazing way to protect your clients’ information before they even become a client — because the personal information they share may be sensitive without them even knowing it.
Place it on your website and publish your link in online directories. Include a link in your email signature, and more.
Secure File Transfer
Patient Health Questionnaire (PHQ-9)
Good Faith Estimate
Intake Form (Adult)
General Anxiety Disorder (GAD-7)
Therapy Intake Form (Adult)
PTSD Checklist for DSM-5 (PCL-5)
Depression Anxiety Stress Scales (DASS)
Request an Appointment (Behavioral Health)
Use this secure form to let new and returning counseling clients request an appointment. It’s a great way to protect your clients’ information before they even become a client — because the personal information they share may be sensitive without them even knowing it. Place it on your website, publish your link in directories, or add it to your email signature.
Follow-up After First Session
Send this email template after a first session with a new client to reaffirm their decision to work with you and give them a chance to ask follow-up questions. It's a great way to make clients feel supported and understood.
New Practitioner Introduction
Send this new practitioner introduction email to keep clients in the loop about what’s happening at your practice. It’s a simple way to stay top of mind and encourage clients to book a session.
Progress Check-In
Send this email to clients you’ve been working with for a while to check in on their progress. It’s a simple way to understand how they feel things are going—spot any shifts in priorities—and keep them engaged in their journey with you.
Client Resources
Send this email template to share helpful resources — like books, apps, or articles — with your clients. The best part? Once you’ve filled in your go-to recommendations, you can reuse the email after future sessions in just a few clicks.
Missed Appointment Follow-Up
Use this email template to follow up when a client misses an appointment. It’s a simple way to invite them to reschedule, check in about what happened, and gently remind them of your cancellation policy.
First-Touch Response
Welcome Email to New Clients
Treatment Plan
Use this email template to share a personalized treatment or support plan after a session. It’s a great way to reinforce progress, provide next steps, and invite your client to book their next appointment.
Payment Reminder
Use this email template to save time and chase overdue payments. Share payment details, and invite questions they may have about payment.
Telehealth Information and Consent
Use this email template to send your telehealth consent form and give clients instructions for joining their virtual session.
Intake Form (Child)
Client Experience Survey
Dental Intake Form
Request an Appointment (Dental)
Depression Anxiety Stress Scales (DASS-21)
Massage Therapy Intake Form
Chiropractic Intake Form
Physical Therapy Intake Form
Alcohol Use Disorders Identification Test (AUDIT)
Therapy Intake Form (Child)
Screen for Child Anxiety Related Disorders (SCARED) - Child Version
Screen for Child Anxiety Related Disorders (SCARED) - Parent Version
Screen for Adult Anxiety Related Disorders (SCAARED)
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We’re always adding new templates—check back soon!
Looking for a form we don’t have yet? Feel free to use the form below to share what you’re looking for—we’d love to hear your suggestion.
Don’t see a form template you like?
Get us to build your perfect form.
For only $25 per form:
Customer Care will build your secure web forms exactly the way you want them.
Our done-for-you form building service is perfect if you’re busy launching your practice or just need a hand.
If you’re already a Hushmail customer, get started by sending a quick message to Customer Care.
How it works:
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1.
You give us the form(s) you’re currently using in your practice.
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2.
You get a dedicated Customer Care rep to oversee the service and answer questions.
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3.
You end up with custom secure web forms that are easy for your clients to fill out.
Personalized support to go with your secure email and forms, no matter what plan you choose
Exceptional product and customer service!
The product and customer service are both exceptional. To maintain security compliance with patients, Hushmail is worth every penny. I especially like form templates. Makes my job easier.
Just what i needed
I've just started my own Event medical/ First Aid service and was I need of a secure email and form submission platform. Hushmail is a great service, easy to use interface and has a really helpful support team. Would defiantly recommend.
Not sure if Hushmail is right for you? Try 14 days free
We know it’s not easy choosing the right technology for your practice or clinic.
That’s why you can try Hushmail for Healthcare 14 days free.
HIPAA-compliant email
- Encrypted email that protects you and your clients
- Clients can send encrypted emails and replies to you
- iPhone app for notifications on the go
- Custom email address that matches your website
- Plans suitable for solo and group practices
- Automatic archiving to support your HIPAA compliance
- Template library with ready-to-go emails
- Create and save your own email templates
- Support via email and phone on every plan
HIPAA-compliant forms
- Same encryption as email
- Easy drag-and-drop form builder
- Customizable with 15+ fields
- Legally binding e-signatures
- Template library with ready-to-go forms
- Optional done-for-you form building service
- Multiple ways to publish or share your forms
- Timestamped activity record on each e-signable form
- Support via email and phone on every plan
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If you’re looking for HIPAA-compliant web forms, there are several things to consider: Is it simple enough? Does it have the healthcare features I need? Is it affordable? Is the customer support good? Is it suitable for my small or medium practice? Can I add e-signatures?
- Many popular form builders, like Jotform, are large companies that serve a wide range of industries. While they may offer HIPAA-compliant forms, they’re more expensive, typically $99/month or more — just for forms. With Hushmail you can add 3 forms at $3/month to your base plan of $11.99/month. On a 0/month plan with up to 5 email accounts, you get 5 secure web forms included.
- Many larger form builders don’t offer the same knowledgeable, one-on-one customer support. At Hushmail, you get personalized support from Customer Care, a team of dedicated experts who talk to healthcare practitioners on a daily basis and understand the challenges of running a practice. You get this top-notch support no matter what plan you choose.
- Even though some builders include healthcare templates, many of them don’t have body charts (important for massage therapy, chiropractic, physical therapy, and other types of healthcare).
For a more detailed comparison see “5 HIPAA-compliant form builders compared for your small practice.”
Remember, too, when it comes to client management, email messages and forms tend to go hand in hand. When you use Hushmail, you don’t have to manage a separate tool for your forms. Form submissions land straight in your inbox. That way, your client’s messages and form submissions all live in the same secure space.
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Yes. The information submitted through your web forms is encrypted with the same TLS and OpenPGP encryption used by Hushmail email.
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Currently, Hushmail and Hush™ Secure Forms go together. Unfortunately, you can’t sign up for forms without getting an email address with us. That’s because all form submissions are designed to go straight into your secure Hushmail email account.
However, there’s still a way for you to use our forms. If you’re curious, we can share more details in the live chat. -
Depending on the Hushmail plan you choose, secure web forms are already included in the plan.
For example, you can sign up for 1 email account and get 3 forms on an Essentials Hushmail for Healthcare plan ($14.99/month). On the next plan up (designed for small group clinics, at $24.99/month), 5 web forms are included.
See Pricing for more details. -
Yes, we know it’s not easy choosing the right technology for your practice or clinic.
That’s why, you can try Hushmail for Healthcare free for 14 days. And remember, as soon as you get started with Hushmail, you can rely on our team of experts to help you get set up and show you how to get the most out of Hushmail.